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How to Change Proprietor Name in the GST Portal? 

avatar of ankit rahangdale
By Ankit Rahangdale
3 min read

How to Change Proprietor Name in the GST Portal? 

Key Takeaways

  • Update your name on the GST portal for legal compliance when changing your personal or trade name.
  • Common reasons include rebranding, business expansion, overlapping names, or personal preference.
  • You’ll need legal proof of the name change, Aadhaar card, PAN card, and address proof.
  • Change your name by logging into the GST portal, editing your profile, uploading documents, and verifying.
  • Accurate GST records help avoid legal issues and ensure smooth business compliance.

A sole proprietor may need to change the trade name of their firm or even their personal name for various reasons. In either case, it is crucial to update these changes on the GST portal to ensure smooth business operations.

Keeping the GST records accurate and up-to-date not only streamlines compliance but also helps avoid potential legal or transactional issues. In this guide, we will walk you through the process of how to change the proprietor name in the GST portal. 

Understanding the Necessity for Change Proprietor Name in the GST Portal

understanding the necessity for change proprietor name in the gst portal

Here are the circumstances under which a change in the name of the proprietor is permissible in the GST portal:

  1. Change in the legal name of the proprietor
  2. Rectifications in the proprietor’s name due to spelling or typing errors
  3. Changes in name after marriage or divorce
  4. Additional legal reasons

Reasons for Changing the Name of a Registered Sole Proprietorship

Here are the reasons for a name change for a sole proprietorship firm:

Rebranding

Businesses often consider rebranding for growth and enhanced customer reach. A rebranding of a sole proprietorship form will require a name change for the firm.

Business Expansion

Sole proprietorship firms might choose to expand their business to a wider market in multiple locations. To indicate the same to the stakeholders, the firm might need to rename itself.

Overlapping Name

Often, there can be two or more businesses with similar names. This might confuse the stakeholders, especially customers. Thus, to avoid misunderstanding and ensure clarity, proprietorship firms might need to change their name.

Personal Preference

The proprietor or owner of a sole proprietorship firm might be willing to change the trade name of the firm for personal reasons. Thus, he/she will have to update the changed name on the GST portal after acquiring legal documents reflecting the rectified name.

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Important Documents for Name Change in Proprietorship

important documents for name change in proprietorship

The following are the important documents that proprietors need for a name change:

  • Proprietor’s Aadhar card
  • PAN card of the proprietor
  • Photo
  • Digital sign
  • Proof of address of the firm
  • Bank account details
  • Any other legal document proof, if required

Pre-Requisites for Changing Proprietor Name

Here are the prerequisites for changing the proprietor’s name:

  • A legal document as proof of a change in name
  • Availability of registration details on the GST portal with login credentials
  • Availability of the latest Digital Signature Certificate (DSC) of the proprietor, if required

Steps to Change Proprietor’s Name

Follow the steps below to change proprietor’s name on the GST portal:

how to update proprietor name in gst registration| change name| wrong name correction in gst

Step 1: Gathering Necessary Documents

As a sole proprietor, ensure you possess legal documents to prove the name change. The legal documents can include a government gazette notification, a passport, a rectified Aadhaar card, a marriage certificate or a government-issued official document that reflects the changed name.

Step 2: Logging into the GST Portal

Go to the official GST portal and log in using your user credentials.

Step 3: Navigating to the Edit Section

Find the ‘Services’ tab and choose ‘Registration’ followed by ‘Amendment of Registration Non-core fields’.

Step 4: Updating Proprietor’s Name

step 4 updating proprietor's name

Under the ‘Amendment of Registration Non-core fields’, navigate to the ‘Proprietor’s Information’ option. Click on the pencil icon (beside the proprietor’s name) indicated for editing the name.

Fill in the new name in accordance with the supporting and relevant document or legal document. Further, upload the document as proof of name change.

Step 5: Verification and Submission

Once you complete the document upload and name edits, you need to verify the same for validation. You can either use DSC or EVC (Electronic Verification Code). In case you use the former, ensure it is updated in accordance with the new name. However, if you use the latter, you will receive a verification code on your mobile and email address, which you need to enter for validation.

Step 6: Acknowledgement and Processing

You will receive an ARN (Application Reference Number) once the submission process is completed. Further, you might receive a call from the GST officer if additional documents are needed. If the GST officer is satisfied with the GST documents provided, he/she will approve the request and changes will be reflected on the GST portal.

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Step 7: Confirmation

You will be notified over a message on the registered mobile number and email address, confirming the changes on the portal. Once you receive the confirmation message, you can download the updated GST registration certificate from the portal. Navigate to the ‘Services’ option and find ‘User Services’ to download the updated certificate.

Conclusion

Sole proprietors considering a name change often look for results elaborating on how to change the proprietor name in the GST portal. The above steps indicate that it is a hassle-free and straightforward process for any proprietor. Thus, if you are a proprietor planning to change the name, ensure you follow the steps above and update the changed name on the GST portal for legal compliance.

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FAQs

Why would a sole proprietor need to change their name on the GST portal?

A sole proprietor may need to change their name on the GST portal for several reasons, such as legal name changes after marriage or divorce, rebranding efforts, business expansion requiring a new trade name, correcting spelling or typing errors, or to avoid confusion with overlapping business names. Updating the name ensures compliance with GST regulations, maintains accurate records, and helps prevent potential legal or transactional issues.

What documents are required to change the proprietor’s name on the GST portal?

The essential documents include:
Legal Proof of Name Change: Such as a government gazette notification, marriage certificate, updated Aadhaar card, or any official document reflecting the new name.
PAN Card: To verify your tax identification.
Recent Photograph: For identity verification.
Digital Signature Certificate (DSC): If required for verification purposes.
Proof of Firm’s Address: Utility bills, property tax receipts, or rental agreements.
Bank Account Details: A canceled cheque or bank statement.
Any Other Relevant Legal Documents: As needed to support the name change.

How can I update my proprietor name on the GST portal after a legal name change?

How long does it take for the name change to be processed on the GST portal?

After submitting your application, you will receive an ARN as acknowledgment. The GST officer typically reviews the application within 15 working days. If all documents are in order and no additional information is required, the officer approves the request. You will receive a confirmation notification via your registered email and mobile number. Once approved, the changes will reflect on the GST portal, and you can download the updated GST registration certificate.

Do I need to inform others after changing my proprietor name on the GST portal?

Yes, it’s important to inform all relevant stakeholders after your name change is updated on the GST portal. Notify your suppliers, customers, banks, and any business partners to ensure seamless future transactions and communications. Additionally, update your business documents, such as invoices, letterheads, contracts, and marketing materials, to reflect the new name, maintaining consistency across all platforms and avoiding potential confusion.

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