{"id":77181,"date":"2025-09-17T22:54:05","date_gmt":"2025-09-17T17:24:05","guid":{"rendered":"https:\/\/piceapp.com\/blogs\/?p=77181"},"modified":"2025-09-17T22:54:27","modified_gmt":"2025-09-17T17:24:27","slug":"how-to-import-ewb-data-in-gstr-1","status":"publish","type":"post","link":"https:\/\/piceapp.com\/blogs\/how-to-import-ewb-data-in-gstr-1\/","title":{"rendered":"How to Import EWB Data in GSTR-1: Step-by-Step Guide"},"content":{"rendered":"\n<div class=\"wp-block-group has-background\" style=\"background-color:#f2f5f9\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\"><strong>Key Takeaways<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The new Import EWB Data in GSTR-1 feature simplifies return filing by directly pulling e-way bill details into the GST portal.<\/li>\n\n\n\n<li>Taxpayers can import B2B, B2C (Large), and HSN-wise invoices from the e-way bill portal into GSTR-1 for accurate reporting.<\/li>\n\n\n\n<li>For less than 50 invoices, data can be imported directly, while larger volumes require CSV or Excel uploads in GSTR-1.<\/li>\n\n\n\n<li>Importing EWB invoices in GSTR-1 reduces manual entry errors and improves compliance monitoring by tax authorities.<\/li>\n\n\n\n<li>Businesses save time and ensure error-free filing with the new GST EWB import process using online and offline utilities.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<p>Importing EWB in GSTR-1 is a newly introduced process. Earlier, taxpayers had to first download E-way bill data from the official website and then upload it on the GST portal. The newly introduced process has helped taxpayers experience a hassle-free journey. Learn how to import EWB data in GSTR-1 here to ensure an error-free process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Why Was the Feature to Import Invoices Introduced?\u00a0<\/strong><\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"600\" src=\"https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Why-Was-the-Feature-to-Import-Invoices-Introduced-.jpg\" alt=\"Why Was the Feature to Import Invoices Introduced\u00a0\" class=\"wp-image-77308\" title=\"\" srcset=\"https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Why-Was-the-Feature-to-Import-Invoices-Introduced-.jpg 900w, https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Why-Was-the-Feature-to-Import-Invoices-Introduced--300x200.jpg 300w, https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Why-Was-the-Feature-to-Import-Invoices-Introduced--150x100.jpg 150w, https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Why-Was-the-Feature-to-Import-Invoices-Introduced--768x512.jpg 768w\" sizes=\"auto, (max-width: 900px) 100vw, 900px\" \/><figcaption><\/figcaption><\/figure>\n\n\n\n<p>Initially, taxpayers had to upload invoices on the E-way bill website and then navigate to the unified GST portal to file GSTR-1. To avoid navigating twice, the option of GSTR-1 filing dashboard &#8211; \u2018Import EWB Data\u2019 has been added for 3 tiles. <\/p>\n\n\n\n<p>This helps reduce errors while you input data as a taxpayer. It further helps tax authorities identify instances of tax evasion, if any.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What Details Can Be Imported from the E-way Bill Site?<\/strong><\/h2>\n\n\n\n<p>You can import the following tiles or tables in GSTR-1 from the e-way bill website:<\/p>\n\n\n\n<p>\u25cf\u00a04A, 4B, 4C, 6B and 6C including B2B invoices can be imported. These invoices include details of sales transactions between GST-registered suppliers.<\/p>\n\n\n\n<p>\u25cf\u00a05A, 5B which are B2C invoices can be imported. These invoices entail details of sales transactions between a GST-registered person and an unregistered dealer, whether inter-state or with the invoice value exceeding \u20b92.5 lakh.<\/p>\n\n\n\n<p>\u25cf You can import Table 12, which includes an\u00a0 HSN-wise summary of sales or outward supplies.<\/p>\n\n\n\n<p>Notably, you need to choose the respective tiles for successful import.<\/p>\n\n\n\n<p>As a user, you can get data from the e-way bill site in the following ways:<\/p>\n\n\n\n<p>\u25cf You can import directly if the number of invoices is 50 or below.<\/p>\n\n\n\n<p>\u25cf\u00a0If the number of invoices exceeds 50, you need to download a \u2018CSV file\u2019, arrange it in Excel format to import and then upload it to GSTR-1.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to Download and Import Data from the E-Way Bill Portal?<\/strong><\/h2>\n\n\n\n<p>Here is the process to download and import data from the E-way bill portal:<\/p>\n\n\n\n<p>Step 1: Log in to the GSTR-1 dashboard and on the official GST portal navigate to the &#8216;Return Dashboard&#8217;.<\/p>\n\n\n\n<p>Step 2: Choose the financial year and the month for which you are paying tax before you click on \u2018Prepare Online\u2019. In other words, you need to choose the previous tax period and not the current period as the return period.<\/p>\n\n\n\n<p>Step 3: Click on the relevant tile for which you need to import invoices from the e-way bill site. Notably, you can import an invoice multiple times. However, if the invoice exists in GSTR-1, you will receive a pop-up warning message. Ensure you click \u2018yes\u2019 if you want to replace and import.<\/p>\n\n\n\n<p>Step 4: Import the relevant data into the necessary tiles and continue filing GSTR-1.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Import B2B EWB Invoices in Form GSTR-1<\/strong><\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"600\" src=\"https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Import-B2B-EWB-Invoices-in-Form-GSTR-1.jpg\" alt=\"Import B2B EWB Invoices in Form GSTR-1\" class=\"wp-image-77310\" title=\"\" srcset=\"https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Import-B2B-EWB-Invoices-in-Form-GSTR-1.jpg 900w, https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Import-B2B-EWB-Invoices-in-Form-GSTR-1-300x200.jpg 300w, https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Import-B2B-EWB-Invoices-in-Form-GSTR-1-150x100.jpg 150w, https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/Import-B2B-EWB-Invoices-in-Form-GSTR-1-768x512.jpg 768w\" sizes=\"auto, (max-width: 900px) 100vw, 900px\" \/><figcaption><\/figcaption><\/figure>\n\n\n\n<p>You can import B2B EWB invoices in Form GSTR-1 in the following way if the invoice count is less than 50 (Notably, you need to click on 4A, 4B, 4C, 6B, 6C &#8211; B2B Invoices tile prior to the following steps):<\/p>\n\n\n\n<p>Step 1: You need to checkmark \u2018Select All\u2019 or the respective invoices which you need to import.<\/p>\n\n\n\n<p>Step 2: Click on \u2018Import\u2019.<\/p>\n\n\n\n<p>Step 3: You will receive a pop-up message showing your selected invoices will overwrite the existing GSTR-1 details. Ensure you click \u2018Ok\u2019.<\/p>\n\n\n\n<p>Step 4: Once you receive the confirmation message, close the message box.<\/p>\n\n\n\n<p>Step 5: You can view the import history after a few minutes and the status will show as &#8216;Processed&#8217;.<\/p>\n\n\n\n<p>Step 6: You will see imported details of invoices against the B2B tile.<\/p>\n\n\n\n<p>Step 7: Verify the details and check for rectifications if changes are required.<\/p>\n\n\n\n<p>In case the number of invoices exceeds 50, you need to follow the steps mentioned below:<\/p>\n\n\n\n<p>Step 1: Click \u2018Download\u2019 to receive the CSV files.<\/p>\n\n\n\n<p>Step 2: Open the file and check for details and errors, if any. Proceed in a similar way as for a number of invoices less than 50, thereafter.<\/p>\n\n\n\n<p>If the number of invoices is more than 500, follow the below-mentioned steps:<\/p>\n\n\n\n<p>Step 1: Click \u2018Generate File to Download\u2019.<\/p>\n\n\n\n<p>Step 2: You will find a pop-up message asking you to wait for 20 minutes.<\/p>\n\n\n\n<p>Step 3: After 20 minutes, you will receive a link to download a zip folder which you need to extract in Excel.<\/p>\n\n\n\n<p>Step 4: Open the extracted Excel file to view B2B EWB invoices. Edit if you find any discrepancies and rectify the same. Once you are done, upload the file in the GSTR-1 Excel sheet.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Import B2CL EWB Invoices in Form GSTR-1<\/strong><\/h2>\n\n\n\n<p>Here is how to import data from B2CL EWB invoices in Form GSTR-1:<\/p>\n\n\n\n<p>If the number of B2CL invoices is less than 50, follow the process mentioned below:<\/p>\n\n\n\n<p>Step 1: Mark \u2018Select All\u2019 or the necessary invoices.<\/p>\n\n\n\n<p>Step 2: Click on the \u2018Import option and follow the same steps as B2B invoices.<\/p>\n\n\n\n<p>For a number of invoices above 50 and 500 follow the same steps as B2B invoices. Notably, the first step in this case will be to select &#8216;5A, 5B -B2C (Large) Invoices&#8217; before you proceed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Populate HSN-wise Summary of Outward Supplies<\/strong><\/h2>\n\n\n\n<p>You can follow the steps mentioned below to populate HSN-wise data:<\/p>\n\n\n\n<p>Step 1: Click on \u2018Import EWB Data\u2019 under \u201812 &#8211; HSN-wise Sunmary of Outward Supples\u2019.<\/p>\n\n\n\n<p>Step 2: In case the number of invoices is less than 50, click &#8216;Download&#8217; to receive hsn,csv.file. Check for discrepancies, edit if required and upload in GSTR-1.<\/p>\n\n\n\n<p>Step 3: In case the number of invoices is less than 500 but exceeds 50 or above 500, follow the steps for B2B files. Once you complete it, upload the file in GSTR-1.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What to Do After Downloading the Invoices in Excel?<\/strong><\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"600\" src=\"https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/What-to-Do-After-Downloading-the-Invoices-in-Excel.jpg\" alt=\"What to Do After Downloading the Invoices in Excel\" class=\"wp-image-77309\" title=\"\" srcset=\"https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/What-to-Do-After-Downloading-the-Invoices-in-Excel.jpg 900w, https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/What-to-Do-After-Downloading-the-Invoices-in-Excel-300x200.jpg 300w, https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/What-to-Do-After-Downloading-the-Invoices-in-Excel-150x100.jpg 150w, https:\/\/piceapp.com\/blogs\/wp-content\/uploads\/2025\/09\/What-to-Do-After-Downloading-the-Invoices-in-Excel-768x512.jpg 768w\" sizes=\"auto, (max-width: 900px) 100vw, 900px\" \/><figcaption><\/figcaption><\/figure>\n\n\n\n<p>Here is what you need to do after you download invoices in Excel:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Option 1: Import Excel Worksheet Through Offline Utility Tool<\/strong><\/h3>\n\n\n\n<p>You need to follow the steps provided below for the first option:<\/p>\n\n\n\n<p>Step 1: Import the relevant file and prepare it in the necessary format.<\/p>\n\n\n\n<p>Step 2: On the return offline tool, click on \u2018Import Files\u2019.<\/p>\n\n\n\n<p>Step 3: Click on \u2018Import Excel\u2019, browse and choose the relevant sheet.<\/p>\n\n\n\n<p>Step 4: To proceed, click \u2018Yes\u2019. On completion, you will receive a confirmation message.<\/p>\n\n\n\n<p>Step 5: Click on \u2018Back\u2019 to view the invoices populated in Excel on your screen. Notably, you can edit or delete the uploaded data using the necessary options.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Option 2: Copy and Paste from Excel Worksheet<\/strong><\/h3>\n\n\n\n<p>Here are the steps to follow for the second option:<\/p>\n\n\n\n<p>Step 1: Edit the Excel sheet that you downloaded, in the necessary return format. Ensure you copy the header and the data from the Excel sheet.<\/p>\n\n\n\n<p>Step 2: Click on \u2018Import Files\u2019 on the returns offline tool and select \u2018Copy Excel\u2019.<\/p>\n\n\n\n<p>Step 3: You will receive a confirmation message. Ensure you click on \u2018Yes\u2019 to save the data. Once you complete it, you will see invoices in the Excel sheet uploaded.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Reporting Additional Bills That Are Not Covered by the E-way Bill Portal<\/strong><\/h3>\n\n\n\n<p>You can upload missing invoices in the following two ways:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Prepare Online with Manual Data Entry<\/strong><\/h3>\n\n\n\n<p>If you choose \u2018Prepare Online\u2019 you need to follow the same process as you follow while uploading fresh invoices.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Prepare Offline<\/strong><\/h3>\n\n\n\n<p>In case, you choose \u2018Prepare Offline\u2019, you can choose any of the below-mentioned options:<\/p>\n\n\n\n<p>\u25cf\u00a0Import Excel File: Make the Excel file for the concerned missing invoices and then follow the steps for fresh invoices.<\/p>\n\n\n\n<p>\u25cf Copy from Excel File: Prepare the Excel file and copy details from the file.<\/p>\n\n\n\n<p>\u25cf\u00a0Import the CSV File: Import invoice data in a CSV file and make a formatted file in JSON following the necessary steps.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Conclusion<\/strong><\/h2>\n\n\n\n<p>If you know how to import EWB data in GSTR-1, you can seamlessly import and upload data in the form. This not only saves time but also helps improve accuracy in data extraction and upload.<\/p>\n\n\n\n<p> Ensure you follow the steps minutely to avoid errors and enjoy a smooth process.<\/p>\n\n\n\n<p>\ud83d\udca1If you want to streamline your payment and make GST payments via credit, debit card or UPI, consider using\u00a0<a href=\"https:\/\/piceapp.com\/\">the PICE App<\/a>. Explore the PICE App today and take your business to new heights.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>FAQs<\/strong><\/h3>\n\n\n<div id=\"rank-math-faq\" class=\"rank-math-block\">\n<div class=\"rank-math-list \">\n<div id=\"faq-question-1758107218645\" class=\"rank-math-list-item\">\n<h3 class=\"rank-math-question \">What is the new Import EWB Data feature in GSTR-1?<\/h3>\n<div class=\"rank-math-answer \">\n\n<p>The Import EWB Data feature in GSTR-1 allows taxpayers to directly fetch invoice details from the e-way bill portal into the GST return form. This saves time, avoids duplicate entries, and ensures higher accuracy compared to the older process of manually downloading and re-uploading invoices.<\/p>\n\n<\/div>\n<\/div>\n<div id=\"faq-question-1758107635123\" class=\"rank-math-list-item\">\n<h3 class=\"rank-math-question \">Which invoice details can be imported into GSTR-1 from the e-way bill portal?<\/h3>\n<div class=\"rank-math-answer \">\n\n<p>Taxpayers can import B2B invoices (4A, 4B, 4C, 6B, 6C), B2C (Large) invoices (5A, 5B), and HSN-wise summaries (Table 12) directly. These cover most outward supplies, helping taxpayers report transactions accurately without manual reconciliation.<\/p>\n\n<\/div>\n<\/div>\n<div id=\"faq-question-1758107641409\" class=\"rank-math-list-item\">\n<h3 class=\"rank-math-question \">How does the import process differ for small and large invoice volumes?<\/h3>\n<div class=\"rank-math-answer \">\n\n<p>If the invoice count is 50 or fewer, details can be imported directly into GSTR-1. For 50 to 500 invoices, taxpayers must download a CSV file, convert it into Excel, and upload it. If invoices exceed 500, a zip file is generated, which needs extraction, correction, and re-upload into the GST offline tool.<\/p>\n\n<\/div>\n<\/div>\n<div id=\"faq-question-1758107647496\" class=\"rank-math-list-item\">\n<h3 class=\"rank-math-question \">What are the benefits of importing EWB data into GSTR-1?<\/h3>\n<div class=\"rank-math-answer \">\n\n<p>The biggest advantages are time savings, reduced manual errors, and improved compliance. Importing directly helps taxpayers avoid mismatches, while tax authorities can better track transactions and detect possible tax evasion. It ensures smooth, accurate, and faster GST return filing.<\/p>\n\n<\/div>\n<\/div>\n<div id=\"faq-question-1758107654407\" class=\"rank-math-list-item\">\n<h3 class=\"rank-math-question \">Can missing invoices not available on the e-way bill portal be reported in GSTR-1?<\/h3>\n<div class=\"rank-math-answer \">\n\n<p>Yes, taxpayers can add invoices not covered by the e-way bill portal. These can be reported through the \u2018Prepare Online\u2019 option for manual entry, or via offline methods such as importing Excel, CSV, or copying invoice data into the GST return utility tool. This ensures all outward supplies are correctly reported.<\/p>\n\n<\/div>\n<\/div>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Key Takeaways Importing EWB in GSTR-1 is a newly introduced process. Earlier, taxpayers had to first download E-way bill data from the official website and then upload it on the GST portal. The newly introduced process has helped taxpayers experience a hassle-free journey. Learn how to import EWB data in GSTR-1 here to ensure an [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":77306,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12],"tags":[],"class_list":["post-77181","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gst"],"_links":{"self":[{"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/posts\/77181","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/comments?post=77181"}],"version-history":[{"count":2,"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/posts\/77181\/revisions"}],"predecessor-version":[{"id":77311,"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/posts\/77181\/revisions\/77311"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/media\/77306"}],"wp:attachment":[{"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/media?parent=77181"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/categories?post=77181"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/piceapp.com\/blogs\/wp-json\/wp\/v2\/tags?post=77181"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}